Multi-Media Communications Inc. Provides Creative Solutions.
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Multi-Media Communications Inc. Provides Creative Solutions. |
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MAPS Main Menu
Main Menu MAIN MENU
The MAIN MENU will appear on the computer screen after successful
entry into the system. A picture of the MAPS MAIN MENU is printed
below. Selections of the various options displayed are made using the
point and click method with a standard computer mouse. The following
sub-paragraphs describe each of these options in detail. USER LIST
The USER LIST displayed on the upper right of the MAPS MAIN MENU
contains a drop-down box with the names of the users at a MAPS
computer site. Highlighting and selecting the appropriate user name
results in system recognition of an authorized user and will make
available previously created projects. It is a required (vice
optional) entry. Failure to select your user name at the USER LIST
option will prevent further operation of the system. PROJECT TABLE LIST
The PROJECT TABLE LIST displayed on the right center of the MAPS MAIN
MENU contains the names of the projects created by an authorized
user. In addition to the PROJECT TABLE NAME, the drop-down box will
display the name of the individual who created the report (USERID)
and the recipient of the report (CLAIMANT). Highlighting and
selecting a project table will cause the system to assemble the
workload records that were used to initially create the project.
Reproduction and/or modification of the project is now possible. CREATE NEW PROJECTThe CREATE NEW PROJECT option is displayed in the upper left-hand corner of the MAPS MAIN MENU. Selection of this option will begin the process of creating a project from baseline data (already existing in the system) or other workload entered by the user. The Rebuild Functions subscreen displayed below will be superimposed on the MAPS MAIN MENU immediately after selection of CREATE NEW PROJECT. The user may elect to reinitialize the input workload and function tables to reflect complete and unmodified baseline data by selecting "Yes". Selecting "No" will return the workload and function tables to the last workload input selection made by the user. Selecting "Cancel" will return the system to the MAPS MAIN MENU and the user may reselect from any of the listed options.
After selecting "Yes" or "No" on the Rebuild Functions subscreen, the Project Creator screen will appear. This screen, which is displayed directly below, contains the following: 1. A drop-down workload definition box 2. A blank fill-in box to title the new project 3. A Create Project Tables option selector 4. A door button to close the screen
5. A step by step set of instructions for using this screen The Workload Definition drop-down box, located at the upper left of the above displayed Project Creator screen, contains the following workload categories: 1. Mission 2. Major Function 3. Minor Function 4. Task 5. Department 6. Division 7. Workload Factor 8. OUS Type 9. Rate
Any or all of the above workload categories may be selected as the
criteria for creating the project. Follow the on-screen step-by-step
instructions to ensure all desired workload is selected for the
project being created. A MAPS PROJECT INFO screen will appear after
selecting CREATE PROJECT TABLES. Follow the on-screen step-by step
instructions to complete this screen. The information entered on this
screen will be reflected on the system report titled Project Cover Page. EDIT PROJECT WORKLOAD
The EDIT PROJECT WORKLOAD option is currently under development. The
operation of the EDIT PROJECT WORKLOAD option will be covered in the
next update to this User Guide. RUN PREDICTION MODEL
The RUN PREDICTION MODEL option is displayed at the left center of
the MAPS MAIN MENU. This option should be selected after all required
workload is identified and the project is labeled in accordance with
the instructions in the CREATE NEW PROJECT option. The MAPS predictor
begins the calculations to determine the manpower for this project. A
CHECK PRIMARY DRIVERS subscreen will appear that offers the option of
reviewing and/or editing the workload before final display of the
calculated manpower. This subscreen is displayed immediately below:
If the user selects either the "Cancel" option or the
"X" (Close Button) of the CHECK PRIMARY DRIVERS subscreen,
the system will return to the MAPS MAIN MENU. If the "No"
option is selected, the system will bypass the review/edit workload
function. In addition, if the Project records contain
"Anybody" workload, i.e., work or watch that can be
performed by any billet on the ship, an ANYBODY WORKLOAD QUERY
subscreen will appear and offer the option to retain the
"Anybody" workload in the Project. The ANYBODY WORKLOAD
QUERY subscreen is displayed below. "Anybody" workload would normally be retained for projects containing many requirements, e.g., entire ship projects. Projects for single functions or those limited to division or department level requirements may experience distortion in the calculations if "Anybody" workload is retained.
If "Yes" is selected at the CHECK PRIMARY DRIVERS
subscreen, a WORKLOAD EDITOR screen will appear. The WORKLOAD EDITOR
screen, which is displayed immediately below, is the user’s
primary tool for changing workload associated with a project and
permits recalculation of the manpower requirements. The WORKLOAD EDITOR screen displays all tasks contained in the baseline data for the project selected by the user. Each task is listed in a two-line display view located just below the center of the screen. Three tasks are displayed at one time on the screen. The tasks are grouped alphabetically within TASK ID by division and rating. All of the tasks for a given division and rating constitute a record set. In the example above, there are three corrective maintenance tasks shown. The contents of each block are labeled in white lettering directly above each entry. A scroll bar is located at the far right center of the screen to permit viewing all of the tasks within the record set. When the last task within the record set is reached, click the "Next Record" button at the lower left of the screen to view the next record set. Conversely, clicking the "Previous Record" button permits the user to go back through previouslyviewed record sets. Editing Project workload is restricted to: a) deleting a task, b) changing the hours in the RAWWL block, and, c) changing the number of billets in the BILLET QTY block. Each of these procedures is described below: a) Deleting a task. To delete a task, left-click to highlight the block directly to the left of the task, right-click to view the drop-down menu, and left-click the cut option. b) Changing the hours in the RAWWL (Raw Workload) block. To change the hours in the RAWWL block, left-click to highlight the block and type in the number of hours desired. c) Changing the number of billets in the BILLET QTY (Billet Quantity) block. To change the number of billets in the BILLET QTY block, left-click to highlight the block and type in the number of billets desired. To assist the MAPS user with editing Project workload, a Workload Summary drop-down box is provided. It is titled WL SUMMARY, and, is located on the Workload Editor Screen just to the right of center directly above the word RATE. When selected, a WL SUMMARY drop-down screen will appear on the WORKLOAD EDITOR screen. The WL SUMMARY screen provides the system user a useful reference by listing the number and types of workload within the record being edited as well as the sum of the manhours associated with each of the workload types.
After editing the workload the user may choose to select the "Recalculate Billets" option located in the lower center of the WORKLOAD EDITOR SCREEN. When an edit function has been performed and the "Recalculate Billets" option is selected, the system will compute the manpower requirements based on the edited data and will return the user to the WORKLOAD EDITOR SCREEN. The recalculated workload totals and billet quantities in the WL SUMMARY drop-down box will reflect the new figures. Additional editing is now possible. The RECALC WL SUMMARY, located immediately to the right of WL SUMMARY, will recalculate the workload and display the new figures in the WL SUMMARY drop-down box without a complete reshuffling and redisplay of the individual workload entries. This procedure will reduce the time required for editing. If no additional editing is required, the "Continue" option may be selected and the system will proceed to develop reports for the user’s review. The "Continue" option, located immediately to the right of the "Recalculate Billets" button may be selected after workload editing without selecting "Recalculate Billets". This procedure will eliminate the system’s return to the WORKLOAD EDITOR SCREEN. If the "Cancel Prediction" option is selected at any time the system will return to the MAPS MAIN MENU. The "Cancel Prediction" option is located at the bottom right of the WORKLOAD EDITOR SCREEN. Additional information located from left to right across the upper portion of the WORKLOAD EDITOR SCREEN is as follows: 1. ORGCODE - a six digit alphanumeric code that identifies the Division in which the workload records are located. 2. RATE – a two or three letter skill identifier for the rating of the billets associated with the workload in the record set. The rate in the example is DC or Damage Controlman. 3. WL Billets – The number of calculated billets in the record set. This number includes billets required for Preventive and Corrective Maintenance, Own Unit Support, and Watch Stations except Condition I (General Quarters). 4. DR Billets – The billets in the record set that are not calculated through work or watch, but, have been directed and approved by higher authority. 5. Cond I Billets – The billets in the record set required for Condition I (General Quarters) watch standing. 6. WS Billets – This billet display contains three separate Watch Station categories. They are: ASW (Anti-Submarine Warfare), Condition III (Wartime Steaming), and, FQ (Flight Quarters). Each watch station category total is displayed separately. Directly below these totals is a Sum total display which includes all of these categories. If this total is a decimal value, the system will round up to the next whole billet. 7. Billet Result – This billet display is the total billets required for the record set. If this total is a decimal value, the system will round up to the next whole billet. If "NO" is selected at the CHECK PRIMARY DRIVERS subscreen, the ANYBODY WORKLOAD QUERY subscreen (refer to the ANYBODY WORKLOAD QUERY subscreen on page 9) will appear if "ANYBODY" workload is contained in the project. After selecting "YES" or "NO" at the ANYBODY WORKLOAD QUERY subscreen, the system will query the user whether cost information is desired on the report. A "YES" or "NO" selection at this query is the final step before system generation of the PROJECT BILLET SUMMARY REPORT. A sample of this report is displayed in the next section of the USER GUIDE under VIEW REPORTS.
The RUN PREDICTION MODEL option of the MAPS MAIN MENU may be used at
any time to recalculate a project after it is originally created.
This provides a convenient method of storing and recalling a project
from inception to completion. When the project is complete, the user
may delete the project with a single keystroke. DELETE PROJECT is
covered in a subsequent paragraph of the USER GUIDE. VIEW REPORTThe VIEW REPORTS option is located on the left side of the MAPS MAIN MENU. VIEW REPORTS may be selected at any time after a project has been created, the Prediction Model run, and the project selected in the Project Table List. After selecting VIEW REPORTS, a PROJECT REPORT MENU will appear and offer the system reports that are available. A picture of the PROJECT REPORT MENU is displayed immediately below:
The Project Reports available at the time of User Guide publication are:
The reports are viewed by selecting the desired report and clicking on "Preview Report". Vertical and horizontal scroll bars as well as next page and previous page arrows are provided to facilitate reading the report. To print any of the system reports, right-click the mouse pointer while viewing the report and when the drop-down menu appears, select and left-click "PRINT". The following paragraphs contain a brief description of each of the Project Reports. In addition, the reports are displayed in Example (MAPS REPORTS). Project Summary Report: The Project Summary Report displays the manpower requirements calculated for the project. The calculated billets are arrayed by rating, paygrade and NEC and summarized by Division and Department. If requested by the user, cost information for the billets is displayed and summarized. The project title is prominently displayed in the upper left section of the report. Watch Station Report:The Watch Station Report lists all Watch Stations in the project with the following identifying information: 1) Major Function Name 2) Minor Function Name 3) Watch Station Title and Number 4) Watch Station Condition (I, III or other Conditions as applicable) 5) Minimum Skill Required (Rating, PG and PRI NEC) Minor Function to Mission Report: The Minor Function to Mission Report lists all Minor Function Names with the associated Mission Name and Mission Number for the project. The Mission Name and Mission Number are taken directly from the appropriate ship ROC/POE statement. Billet Driver Report:The Billet Driver Report displays project requirements by rating and Division summed by the category of workload that generated the billets The categories of workload include Preventive and Corrective Maintenance, Facilities Maintenance, Own Unit Support, Directed Requirements, and Watch Stations (Condition I, III or other Conditions as applicable). This report is particularly useful to quickly identify the "high driver" workload in a project. Project Cover Page:
The Project Cover Page lists all information necessary to identify a
MAPS project. It is normally attached as the cover on the other
system reports produced at project completion. It identifies the
activity and the analyst who produced the report, the project title,
date of creation, project claimant (report recipient) project type,
and any comments needed for additional project clarification. Update Project InformationThis option is located on the lower left section of the MAPS MAIN MENU. The purpose of this option is to permit the user to change, delete or add to the comments on the Project Cover Page. The original comments were made when the project was first created, and, it is very likely that additional amplifying comments will be needed during project development. A picture of this screen is displayed immediately below:
To update the comments on the UPDATE PROJECT INFO screen, click in
any of the three comment boxes and type in the desired changes. The
current date will automatically be installed in the DATE CREATED
block. Click on the door button in the upper right section of the
screen to return to the MAPS MAIN MENU. Delete Project
This option is located in the lower left section of the MAPS MAIN
MENU. The purpose of this option is to clear the system of projects
no longer needed. To use this feature, select the project to be
deleted in the Project Table List and click on DELETE PROJECT. A
message box will identify the project selected and request a
"YES" or "NO" affirmation from the user before
deleting the project. Admin FunctionThis option is located at the lower left corner of the MAPS MAIN MENU. After selecting this option the ADMIN FUNCTIONS menu will appear. A picture of this menu is displayed immediately below:
At the time of User Guide publication the COPY PROJECT option of the ADMIN FUNCTIONS was operational, however, the MERGE TWO PROJECTS and EDIT PASSWORD options were in development. These options will be covered in the next update to the User Guide.
The purpose of the COPY PROJECT option is to allow the user to
duplicate previously completed work and subsequently modify it
without losing the original data and calculations. To use this
option, click the COPY PROJECT button. A new ADMIN MAIN MENU screen
will appear that has on-screen instructions for copying a project.
Follow the on-screen instructions to complete the copy. After the
copied project has been titled, click the door button to return to
the ADMIN MAIN MENU. Click the RETURN TO MAIN MENU button to return
to the MAPS MAIN MENU. |
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